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UMH Specific

Basics  |  Benefits  |  Compensation  |  Entering Time  HR  |  Leave Management  |  Onboarding  |  Payroll  |  Personal Information  |  Procurement  |  Recruiting  |  Time Off  

  Category Business Process Description Audience Tip Sheet Tutorial
Basics Approvals Learn how to access and complete your approval tasks. Manager, HR Roles, Finance Roles N/A
Basics Configure Worklets Learn how to configure your worklets. Employee
Basics Inbox Learn about your Workday Inbox and how to change email notification delivery preferences. Employee
Basics   Photo Change Learn how to add a photo to your Workday profile, includes photo guidelines. Employee
Basics Process Status And Workflow Learn about the Process Status screen, the central location for finding the status of business processes in Workday, how to access the process status screen, cancel a business process, and view process status by completion date, time, and the person responsible. Employee N/A
Basics Search Learn about Workday's search bar, which is visible and available on every page. Employee N/A
Basics Security Roles Learn about Security Roles and role assignments, including: Employee as Self (ESS), Manager Role, HR Partner, Business Process Initiator (BPI), Timekeeper, and Cost Center Manager. Employee N/A
Basics View Your Employee Profile Page Learn about the employee profile page. Employee
Category Business Process Description Audience Tip Sheet Tutorial
Benefits Enrollment For New Hire Learn how to access the benefits elections task, make health care elections, add dependents, and more. Employee N/A
Benefits View and Update Benefits Learn how to view current benefits, and update benefits. Employee N/A
  Category Business Process Description Audience Tip Sheet Tutorial
Compensation View Compensation History Learn how to access this report, which lists compensation changes made for employees as a result of compensation events, bonus, and one-time payments, as well as compensation history (all past and present positions), one-time payment (for organization), and more. Manager, HR Roles N/A
  Category Business Process Description Audience Tip Sheet Tutorial
Entering Time Kronos Navigation For Kronos Timekeepers who manage, review and approve timecards for employees who clock time in Kronos in all applicable University of Miami locations. It will give you an overview of the various screens and navigations terms in Kronos Workforce Central 8. Kronos Timekeeper N/A
Entering Time Edit Timecard For Kronos Timekeepers who manage, review and approve timecards for employees who clock time in Kronos in all applicable University of Miami locations. Learn the steps for: Logging In, Resolving Punch Issues, Pay Code Entries, Work Rules, Floating Hours and the Exceptions Widget. Kronos Timekeeper
Entering Time Review and Approve Timecard For Kronos Timekeepers who manage, review and approve timecards for employees who clock time in Kronos in all applicable University of Miami locations. Learn the steps for: Logging In, Reviewing Employee Timecards and Approving Employee Timecards. Kronos Timekeeper
Entering Time   Managing Shifts Over 24 Hours For Kronos Timekeepers who manage, review and approve timecards for employees who clock time in Kronos in all applicable University of Miami locations. Learn the steps to correct timecard entries where the shift spans over 24 hours (UMH Only)  Kronos Timekeeper N/A
Entering Time Edit Timecard with PTO from Clairvia (UMH) For Kronos Timekeepers at University of Miami Hospital (UMH) who manage, review and approve timecards for employees who request PTO through Clairvia. Learn the steps to correct timecards containing PTO entries from Clairvia. PTO entries corrected can only be on or before today’s date Kronos Timekeeper N/A
Entering Time Historical Corrections For Kronos Timekeepers who manage, review and approve timecards for employees who clock time in Kronos in all applicable University of Miami locations. Historical corrections allow Timekeepers to change timecard data for past pay periods. Changes could include correcting missing or incorrect punches, work rules (e.g. Call Back or Charge), or pay code entries (e.g. time off requests or on call). Learn the steps for: Logging In, Navigating to Historical Timecard, Making Historical Corrections, Modifying/Deleting Historical Corrections and Viewing Historical Corrections. Kronos Timekeeper
Entering Time View Time Punches in MyUM For Employees who record their time in Kronos in all applicable University of Miami locations. Learn the steps to: Access Kronos Time Punches and View Kronos Time Punches. Kronos Timekeeper N/A
Entering Time Emergency Pay

For Kronos Timekeepers who manage, review, and approve timecards for employees who clock time in Kronos in all application University of Miami locations. This tip sheet provides time-tracking guiderlines during a University-declared emergency.

Kronos Timekeeper N/A
Entering Time Emergency Pay This tip sheet provides time-tracking guidelines during a University-declared emergency.  Employee, Manager, Timekeeper N/A
Category Business Process Description Audience Tip Sheet Tutorial
HR Add/End Additional Job(s) - Staff/Faculty Learn how to add additional job, complete "Change Organization Assignments" step, complete "Add Period Activity Pay" step, and more. An additional job refers to work performed outside of the primary job profile and is considered non-primary (replaces overload functionality). Manager, HR Roles N/A
HR Change Organization Assignments Learn how to change organization assignments for worker, complete the process for Kronos and/or Swipe Clock workers, and change organization assignments on a position. Organization Assignments represent the organizations in Workday to which a worker has been assigned. Manager, HR Roles, Finance Roles N/A
HR Designating Essential Personnel Learn how to designate an essential worker. A "Designated Essential Worker" is an employee who will work before, during, and/or after an emergency or natural disaster. Manager N/A
HR Evacuation Management Learn about how to designate an essential worker, add/update emergency contact information (report), and more. This tip sheet contains information that will help you manage your employees at the time of an emergency or evacuation. Manager N/A
HR Freeze and Close Position Learn how to close, freeze, and/or unfreeze a position. Manager, HR Roles N/A
HR Hire Staff Learn how to complete pre-hire record verification, hire employee, change organization assignments, propose compensation, and more. Provides specific instructions for hiring Staff members in Workday. HR Roles N/A
HR Switch Primary Job Learn how to initiate switch primary job, and complete "End Additional Job" to do. Switch Primary Job is used when an employee has additional job(s) and their primary job is ending or is no longer primary. Manager, HR Roles N/A
HR Terminations Learn how to initiate a termination in Workday, end period activity pay, create exit interview, and more. HR Roles N/A
HR View Employee Detail Report Learn about this report, which provides a detailed listing of various attributes at the employee level, including a prompt which allows you to select your own top level organization or include subordinates to view indirect supervisory organizations. Manager, HR Roles N/A
  Category Business Process Description Audience Tip Sheet Tutorial
Leave Management Return From Leave Learn how to initiate "Return from Leave" in Workday, and manage delegation. Employee
  Category Business Process Description Audience Tip Sheet Tutorial
Onboarding Complete Form I9 Learn how to complete the I-9 form. Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. This step is now completed as part of onboarding on the first day of employment. Employee
Onboarding Complete Form I9 Section 2 Learn how to complete section 2 of the Form I-9, complete additional requirements for international Students, complete e-verify photo matching, and more. I-9 Verifier N/A
Onboarding Onboarding Staff Learn how to access onboarding tasks in Workday, "Review Documents," "Enter Contact Information," "Complete Form I-9," "Add Payment Elections," and more. Employee N/A
  Category Business Process Description Audience Tip Sheet Tutorial
Payroll Overtime UMH Learn how overtime is calculated at UMH, including a definition of overtime, an explanation on how overtime is calculated, and an example that illustrates how the calculation in Workday is exactly how it was in ADP. Employee N/A
Payroll Payslips UMH Learn how to view your payslips, print your payslips, and setup paycheck delivery. Specifically for UMH employees. Payslips refer to pay statements or pay stubs. Employee N/A
Payroll Tax Elections Learn how to complete your W-4 in Workday. Includes important notes. Employee
  Category Business Process Description Audience Tip Sheet Tutorial
Personal Information Change Emergency Contacts Learn how to access emergency contacts, add/edit primary emergency contact, and more. Employee
Personal Information Change Legal Name Learn how to initiate a Legal Name Change. The "Legal Name" must match the name on your Social Security card. Employee
Personal Information Change Preferred Name Learn how to initiate a Preferred Name Change. Unlike your "Legal Name," your "Preferred Name" does not have to match a supporting document, but will still require approval. Employee
Personal Information Manage Certifications and Licenses Learn how to view/add/edit/remove certification(s). Employee
Personal Information Manage Education Learn how to view/add/edit/remove education. Employee
Category Business Process Description Audience Tip Sheet Tutorial
Procurement Close Purchase Order Learn when and how to close a Purchase Order (PO) to release the remaining encumbrance, and find related reports. Procurement Data Entry Specialist N/A
  Category Business Process Description Audience Tip Sheet Tutorial
Recruiting Apply for a Job Learn how to apply for a position using the Career worklet. Employee N/A
Recruiting Manage Staff Candidate  Learn how to disposition Staff and Temporary candidates, complete the Interview and Offer Compensation steps, undo a Move Forward and more. Manager, Primary Recruiter N/A
Recruiting Manage Prospects Learn how to create, edit, inactivate, or reactivate Prospects, as well as how to invite them to apply or create a job application on their behalf. Manager, HR Roles, Recruiting Roles N/A
  Category Business Process Description Audience Tip Sheet Tutorial
Time Off Approval UMH Learn how to approve/review time off (in Workday), update KRONOS, EIB requests, and more. Specifically for UMH employees. Manager, HR Roles N/A
Time Off View Time Off Balance Learn how to view your time off balances in Workday. Employee